2024 2-11 Minutes from GSC

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2024 2-11 Minutes from GSC

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Minutes attached in fully formatted version; unformatted version below.

2024 2-11 GSC

Members present: Adrienne (women’s), Jennie (meditation), Erich (Toronto), Andy N (EGGA), Johanna (trustee), Tim (trustee), Jeff (trustee; arrived at beginning of Item 3 in old business)
Non-members present: Pamela

Chair read the prayer for unity.

Standing items
Serenity Prayer
Request for Note Taker: Jennie volunteers
Establishment of Quorum (need 6)
We were initially short of quorum but began with the standing items, which don’t require quorum.
We achieved quorum at a quarter past the hour.
Approval of January 14, 2024 notes: approved w/3 ayes, 2 abstentions. No amendments
Incorporation Committee report (Tim S)
Highest priority item is getting lawyer familiar w/NY nonprofit law to review bylaws and write the “authorizing indemnification” section that we were unsure about. Have had a hard time finding someone to do that, are trying new avenues. Next step following approval will be choosing directors (trustees) for the nonprofit; our bylaws require 5.
Webmaster report: none
Zoom Security Committee (ZSC) Report submitted via WhatsApp:
There have been no confirmed reports of trolls or Zoom bombers since the last meeting. One meeting had something happen that might have been either a Zoom bomber or a technical issue. The attendees left the meeting and went back in and were able to proceed with no further problems.
The question of how to report issues came up. At this point, an affected meeting leader can post something in the meeting leaders chat or an attendee can relay the issue to the group’s representative on the Zoom security committee.
It was noted that the meeting was not listed on the calendar. Martha said she would notify Scott.
Martha tried clicking the link showing the settings the committee is empowered to make decisions about, but was prompted to sign in. She said she would notify Scott of that as well.
Literature Committee report: Absent
Spirituality Committee report: on hiatus
Treasurer report: $3,546.13 in PayPal Account. Unable to access Wells Fargo account to confirm amount, but is usually $2,000
Discussion: OOMG was supposed to have established their own donation site; we are unaware of what their prudent reserve is. Adrienne makes note to bring this up with Tony, the OOMG chair.
Statement by the Chair:
Officially welcomes Erich as Toronto rep!
Adrienne has upcoming surgery and won’t be able to chair the March meeting. Tim agrees to chair the March meeting so long as Adrienne provides support on agenda creation.

Old business:
Add to the literature approval process that items in front of the GSC may be returned to the literature committee for further work before GSC approval to send out to groups.
Revisiting motion from July 2023 (or deciding to let this go): ““Leave it to LitCom to select an editor for now 1. Motion passes with 5 ayes, one nay, one abstention. It was recommended to put this on this month’s agenda for time purposes, as the tradition is to revisit motions immediately when there are any nay votes.
Johanna notes that item 1 does not need discussion because this is already part of the established approval process, and item 2 was resolved at the December GSC meeting (“After discussion, there was a motion to rescind the previous vote but not choose editor today. The motion passed unanimously.”) Full minutes here: viewtopic.php?f=2&t=1201&sid=e00fe69d8e ... 46f69b48b8
Motion to remove items 1 and 2 from the “old business” section of the agenda passes unanimously.

In Feb 2021 when the new website went live, GSC decided to allow new and updated materials on the website. The Literature Committee was tasked with collecting feedback from the fellowship and revising the materials. There are five webpages, one flier, and four pamphlets ready. They are shown in the Literature Committee spreadsheet's "Approval process" tab on https://gaais.org/service-structure. We'll need to review GSC literature approval process https://gaais.org/post4#p4 and decide how many rounds of approval process to do and what pieces to include in each round.

There are 9 items waiting for GSC approval to send out to the fellowship for feedback.
The discussion for the GSC is: which pieces to send back to Lit Com, which to send out, and how to group them for sending out.
Few GSC members had read all of the material in question; we went through pieces one by one.

Motion: that “Twenty Questions” pamphlet is ready to be sent to the fellowship.
6 ayes, one abstention. Motion passes

Motion to approve “Is Gaming Addiction Real/Recognizing Gaming Addiction” pamphlet as ready to be sent to the fellowship.
6 ayes, one abstention. Motion passes

Motion to approve “Meeting Kit Checklist” pamphlet as ready to be sent to the fellowship.
6 ayes, one abstention. Motion passes

Motion to approve “GAA meeting flier” pamphlet as ready to be sent to the fellowship.
6 ayes, one abstention. Motion passes

The group discussed the Steps intro webpage and had a few concerns:
Lack of context: where would this appear on the website? Is this intended as an introduction to the list of the Steps themselves? A general intro to the program?
Not inspirational: gives basic info but doesn’t inspire anyone to do steps. Would love to capture transformational power.
Should we emphasize that the steps are not just “a suggested program of recovery we’ve found useful…” but that they are our program of recovery? The idea is not to say this is the only possible program of recovery, but that the steps are the program of recovery at the heart of GAA.

Motion to send back steps intro to Lit Comm. Rationale: need more context, more powerful description that would give people motivation to work the steps, and discussion may be needed about "a program" vs "our program"
Passes unanimously

Motion to extend for 15:
Passes unanimously

GSC discussed which if any of the “ready to send to the fellowship” items should be sent out. Because the meeting kit checklist and meeting flier go with the Building Local Fellowship pamphlet, it was suggested that they not be sent out until that pamphlet is approved for sending out.

Motion: send out 20 questions and recognizing gaming addiction together with a 2 month timeline
Passes unanimously

Jennie agrees to spearhead getting these items out to the fellowship for review following the procedure outlined here https://gaais.org/post4#p4, with help from Pamela and Adrienne.

The group notes that Scott’s been trying really hard to get folks to participate in Lit Com. What does Scott need to get the help he needs to get revisions done? How can GSC help?

There was a suggestion to ask groups to add a mention of lit comm to their announcements, if willing.

There was discussion of challenges in getting feedback. Ideas included
Using polls to get feedback.
Making announcements at the end of meetings.
Allowing comments but not editing on the google docs

Meeting closes at 20 past the hour (13:20 PST)
2024 2-11 GSC minutes.pdf
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